HomeInfo physical stand

Participation with physical stand

With a physical stand, you will obtain direct contact with the audience and can talk to them face to face about the programs you offer. Here you can provide useful information, answer questions and register contact details from interested students.

When participating with a physical stand, it is obligatory to participate digitally in the same region and you will obtain the digital stand free of charge/included. This means that you will become visible for students visiting both the physical and digital events.

Stand equipment and services

When ordering a physical stand, only floor space and walls are included in the stand hire. Equipment for the stand must be ordered additionally. We offer practical equipment packages which can be ordered during the registration process. Alternatively, you can order manually via email.

Equipment packages:
The stand equipment packages includes the following items: front sign, electricity, power socket, spotlights, carpets, one high table, two bar stools, one brochure rack and a waste basket.

Price examples:
Equipment package for 9m2 stand: 7640, – NOK
Equipment package for 12m2 stand: 8330, – NOK
(Prices are excl. VAT.)

Transport

For the physical fairs, you may need transport services to bring your own materials and equipment to each fair. We recommend that you use our transport provider Timing Transport for this purpose.

Sending materials to Norway
You must arrange the shipment of your materials from your home country to Norway with an international forwarder of your choice. Please note that it is not advisable to send materials directly to the fair venue. There are no service providers in place to handle this prior to the fair, and your materials may get lost. We recommend that you send your materials to our office/storage in Trondheim instead where we can receive and sign for the packages. Timing Transport will bring your materials to each fair and deliver promptly to your stand. Please note that this service will be charged.

How to order transport services:

  • Fill out the Transport order form and send it to info@fairs.no by 1 December 2021.
  • Attach the Transport labels on your packages before shipment (two labels on each box/item to ensure visibility).
  • Fill out the Proforma Invoice and hand this over to your forwarder at the time of shipment.
  • Make sure that your packages will arrive at our office in Trondheim by 10th January 2022.

Please note that any costs relating to VAT or customs clearance that may occur in relation to your shipment, will be invoiced after the fair period.

Returning of goods abroad
Please note that Timing Transport cannot return any goods back to your country after the fairs are over. They can only handle your goods while in Norway. We recommend that you contact an international forwarder if you wish to return any goods to your home country.

Storage of goods after the fair period
Timing Transport can store materials after the fair period until next year if you are planning to participate at fairs in Norway again the following season. Please contact us to arrange this.

Hotels

We negotiate preferential rates for exhibitors at selected hotels in each city. We choose hotels with close proximity to the fair venue. Please find information about the selected hotels for 2022 below:

Oslo / Telenor Arena
Scandic Hotel Fornebu

Location: Walking distance to the fair venue, approximately 17 minutes.
Price per night 1140,- NOK (single room).
Booking code: BTRO200122
Make your booking on the hotel website(using the booking code above)

Stavanger:
Clarion Hotel Energy
Location: walking distance to the fair venue, approximately 8 minutes.
Price per night: 1085,- NOK (single room).
Booking code: messeselskapet
Send your booking request to: cl.energy@choice.no or call +47 51347800

Bergen: 
Scandic Hotel Ørnen 
Location: walking distance to the fair venue, approximately 3 minutes.
Price per night: 1290,- (single room).
Booking code: BTRO260122
Make your booking on the hotel website (using the booking code above)

Trondheim:
Scandic Hotel Solsiden
Location: 10 minutes by taxi to the fair venue, approximately 35 minutes walking distance.
Price per night: 1090,-
Booking code: TRO030222
Make your booking on the hotel website (using the booking code above)

All rooms include breakfast

 

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